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More effective meetings – a few tips from Casper Ravn-Sørensen

Milena Duric Experience

If you are a startup that has just begun growing and developing, you probably need some advice related to the scheduled meetings.

It is desirable that you and your team hold meetings on weekly or monthly basis. And why?

Because, in order to reach the effectiveness of the company, and sustainable development, you have to gather all the people that are concentrated on the goal and have a talk about your further strategy.

An actual meeting or a small-talk?

Many leaders misinterpret the meeting with small-talk where they gather their team with the intention of talking about further organization. But instead, they are not talking about anything in particular. And the meeting finishes with no point attached to it, with no new understandings, suggestions and decisions.

To be able to create the meeting instead of a small-talk, you need to:

  • Create a goal of the meeting
  • Make a short plan of the meeting
  • Involve everyone in your team in decision making
  • Inspire everyone to talk about what they think

How are you going to do that?

1. The goal

Of course, there are smaller, everyday goals that every person in your team, including you, is finishing, but all those goals have to be connected with a broader goal of the company. Those goals have to be connected with the bigger picture. How are you to do it? You should include your team in the realization of the concept. Your team should first recap what they have done during the week and how it provided to the end goal. At the end of the meeting, require every attendee to share what they have learned and their new goals in a short period of time (30 seconds to one minute). This helps the meeting chair find out what information attendees retained and whether a certain topic needs more clarification.

2. Making the plan

Your organizational abilities are the most important here.

  • Meetings should be short (because of the limited attention span)
  • They should be concise (without idling)
  • Meetings should be focused on everyone’s ideas

When planning meetings, understand employees’ schedules and workload for the week. Productive meetings must be well-planned and focused on a goal. By getting the right people on board and promoting timely yet engaging discussions, the productivity of meetings will be greatly improved.

3. Involving everyone in the same manner

You should involve everyone – it’s important for the meeting to be productive. And why is that? Because people generally do not like to feel like they have been left aside. In order for meetings to be effective, and in order to get to better decisions, it is important to listen to everyone the same. In that way, we are practicing understanding and we are learning new things, while considering other people’s points of view as well.

4. Inspiring each other

As a leader, you should inspire your co-workers to be true and sincere. Everyone should speak about what they would suggest, and everyone else should think about what is being proposed. Of course, meetings should be short, but single out some time for “time out”. Just so that everyone can think about what has been said, and so that everyone would have time to grasp the ideas being mentioned. It’s important for you and your team to make pauses as well while trying to be focused on the goal of the meeting.

So:

  • Asking questions
  • Answering them
  • Staying focused on the goal
  • Inspiring one another

That are the main components of the good quality meeting. If you need any further questions, do contact Casper Ravn-Sørensen or read his blog for further information.